Some tips to organize your office correctly

These last years there has been a trend to have open offices, with the essential separations and large communal areas to boost relationships, creativity and, so that, improve productivity. Wide tables and shared areas have been the keynote to organize offices. However, the pandemic situation that we are living since 2020 has generated some changes in this trend. On one hand, because lots of offices are half empty because some people are working from home. On the other hand, because offices have been adapted to match health measures for people while they are at work. This means to return to the parceling of lots of work spaces and to reduce the contact between employees. Anyway, to make everyone feel safe and sound we need to think about a good organization of the office. In this article we are going to review some tips to get our workplace organized and have a good image of our business.

First of all, in the office area we should only have those things that we really need. Starting with stationery material and books, decorative objects, old devices or unneeded documentation. We have to get rid of everything disposable. If we are not used to this technique, it will be difficult at first, but it’s only a practice matter. Once this cleaning is done, we will have gained space automatically, both in the work space and in drawers, cupboards and shelves. Before we fill them up again, we need to think about the most optimal way to place all the things we are keeping. We can organize by type and it is also important to put the things we use the most in an accessible place.

Second tip. Ask the team to apply the same method to their tables: above the table only the essential things and the rest of things should be kept in the drawers. In the occidental culture an organized table it is a symbol of professionality. Weekly routines like cleaning the table of papers and materials that we are not using can help to maintain this organization.

The next recommendation that we are going to do in order to organize the office is to upload files to the cloud (documents, records and archives). In addition of saving paper, it will also mean less filing cabinets and shelves. However, we should avoid using cloud servers as containers where everything can be put. Having a good documentary system will be basic to locate what we need every time. Finally, it is worth it to set out a reorganization of the workspace and depending on the tasks that need to be developed. The people of the team that have the same functions should be located in the same area and have a quick and effective verbal contact.